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Board positions and elections

Sycamore Music Boosters is a non-profit organization run completely by volunteers. Our mission is to enrich the music education of all music students from kindergarten through 12th grade. We have wonderful people volunteering their time and talents for your student(s) and this organization, but we always need more help! We have a very active Music Boosters group, and in the last 5 years we have purchased band uniforms, a grand piano, choral risers, a band trailer, numerous instruments, and provided educational opportunities and food for special trips.  We also provide music camp scholarships each year in addition to senior and continuing college scholarships.

We are looking for more people to become involved in our organization!  Board elections are held during the May meeting. Each board position's term is 2 years.

» The president, secretary, and the fundraising chair are elected in even-numbered years.
» The vice president, treasurer, scholarship chairperson, and publicity chairperson are elected in odd-numbered years.

Email sycamoremusicboosters@gmail.com if you're interested in running for a position.

POSITIONS
 

President:

  • Presides at all meetings of the members and of the Board.

  • Conducts the affairs of the organization with the direction and consent of the Board.

  • Appoints committee members, coordinators, and committee chairpersons as needed to carry out the projects and activities of the organization. Appointed positions may include, but will not be limited to public relationships chair, newsletter editor, website coordinator, and coordinators for each fundraiser.

  • Represents the Music Boosters in matters with the Sycamore School Board and the public.

Vice President

  • Presides at all meetings in the absence of the President.

  • Assists the President in his or her duties as assigned by the President.

  • Chairs the Program Committee

Secretary

  • Be present at all meetings of the organization and its Board. They shall also record and keep the minutes of all meetings, providing copies of the minutes to the members of the Board.

  • In the absence of the Secretary, a temporary appointment shall be made by the presiding officer or chair of the meeting.

Treasurer

  • Receives all monies and deposits them in a federally or state regulated financial institution in the name of the organization.

  • Pays all bills approved for payment by the Board.

  • Keeps the books and renders reports for each board meeting.

  • Serves as a standing member and Chair of the Budget Committee.

Publicity Chair

  • Publicizes all Music Boosters activities and events.

  • Prepares publicity and communication content for both the Music Boosters and relevant news media.

  • Advises the Board about communication strategies and best practices.

Scholarship Chair

  • Responsible for the Scholarship Program and chair the scholarship committee.

  • With the assistance of the Scholarship Committee, the Chair determines the recipients and the amounts of the scholarships.

  • Tracks volunteer hours of each student or their families for eligibility for scholarships.

  • With the assistance of the Scholarship Committee and in consultation with the Board, determines the policies and guidelines for the scholarships.

  • With the assistance of the Scholarship Committee, determines the recipients of appropriate awards.

  • Prepares and awards scholarship certificates, money, and letters.

Fundraiser Chair

  • Be responsible for organizing and managing fundraisers for the Music Boosters. This includes communicating with the Publicity Chair to advertise the fundraiser.

  • Communicate with local/area businesses to develop fundraising opportunities.

  • Work with the Music Department Chair to notify the faculty about fundraising activities so that information can be passed to students and parents.

  • Sample Activities may include:
    o Craft Fair
    o A Note to Remember
    o Mattress fundraiser
    o Wurlitzer and other grant writing
    o Give DeKalb County (gather information and fill out application)

Six parent representatives to attend their student(s) concerts and represent the Music Boosters with announcements or anything the Board might need to communicate to parents in attendance.  We would like one SMS and one SHS parent for each group: Band, Orchestra and Choir.

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